Procurement

NOTICE: DUE TO COVID-19 OPERATIONAL LIMITATIONS, BID MEETINGS AND OPENINGS MAY BE DELAYED. ALL NOTICES RELATED TO CURRENT AND UPCOMING SOLICITATIONS WILL BE POSTED ON WWW.DEMANDSTAR.COM. ALL FUTURE SOLICITATIONS WILL BE VIA DEMANDSTAR EBIDDING.

Town of Southwest Ranches contracts services on an as-needed basis and pursuant to its adopted Procurement Code. The Town advertises contract solicitations on Demand Star, Sun-Sentinel, and as may otherwise be required by law.

POTENTIAL VENDORS: The Town encourages Vendors to register online with Demand Star.com, you’ll automatically be notified when new solicitations are released.  All Notices Related to Current and Upcoming Solicitations will be posted on DemandStar.com and the town website below. Vendor Information Packet

Complete solicitation packages are posted on-line and may be downloaded. A copy of the complete solicitation may also be requested via email to customer service and picked up at Town Hall. Depending upon the size of the package, there may be a charge for copies. Please contact us at (954) 434-0008 for more information. If a fee is required, payment for bid/proposal packages must be made with COMPANY OR CASHIER’S CHECKS, made payable to the Town of Southwest Ranches, or paid in cash.

PROPOSERS: Please make sure that ALL paperwork has been properly filled out, and that all required signatures and supporting documentation are included in your bid or proposal prior to submission to the Town. Failure to follow the terms and conditions of the particular solicitation may result in your bid or proposal being rejected by the Town.

TERMS AND CONDITIONS: Sellers providing goods or services to the Town of Southwest Ranches (referred to as the “Town) acknowledge that by delivering such goods or services agree to the following Terms and Conditions.  Should a formal contract be executed between the Town and the Seller (whether as a result of a formal bid or not), the terms and conditions defined in that contract shall prevail over those listed here in any case of conflict.

RESO 2011-015 Ethics Information

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2021 PROCUREMENTS

IFB 21-004 – TSDOR SW 128 -136 – DUE 9/28/21
IFB 21-004 TSDOR SW 128-136 Cost Estimate
IFB 21-004 TSDOR SW 128-136 Addendum 1
IFB 21-004 TSDOR Project SW 128th St to SW 136th -FINAL EXHIBIT C 8.19.21
IFB 21-004 210602-2020.10.22 SWRANCHES 2020 TSDOR_S&S EXHIBIT B PLANS
IFB 21-004 TSDOR Project SW 128th St – SW 136th -FINAL 8.19.21

IFB 21-003 – TSDOR SW 196-202 Terrace – DUE 9/28/21
IFB 21-003 TSDOR SW 196-202 Cost Estimate
IFB 21-003 TSDOR SW 196-202 Addendum 1
IFB 21-003 TSDOR SW 196-SW 202 Terr Final EXHIBIT C 8.19.21
IFB 21-003 Southwest Ranches TSDOR 2019 – EXHIBIT B PLANS
IFB 21-003 TSDOR SW 196-SW 202 Terr Final 8.19.21

QUO 21-106 – Ground Mounted Solar Powered School Flashing Beacon DUE 8/23/21
QUO 21-106 Ground Mounted Solar Powered School Flashing Beacon

QUO 21-106 Ground Mounted Solar Powered School Flashing Beacon Details

IFB 21-008 – SW 202 Drainage Improvements – DUE 9/17/21
IFB 21-008 Appendix B – Updated Bid Schedule – Addendum 2/2
IFB 21-008 SW 202 DRAINAGE Q&A Addendum 
IFB 21-008 SW 202 Drainage Improvements
IFB 21-008 SW 202 Ave Drainage Improvements (Final Plans 12.22.2020)
IFB 21-008 Calendar Link to join Recorded Non-Mandatory Pre-Proposal 8.23.21
IFB 21-008 Calendar Link to join Recorded Bid Opening Sept 17 2021

QUO 21-105 – Generator Radiator Replacement DUE 6/23/21
QUO 21-105 – Generator Radiator Quote

RFQ 21-104 – Town Hall Janitorial Services – DUE 5/28/21
RFQ 21-104 – TH Janitorial Services

IFB 21-006 – Installation of Hancock Road Guardrails Due: 7/13/2021
IFB 21-006 – Notice of Recommended Award
IFB 21-006 – Bid Tabulation
IFB 21-006 – Bid Opening Meeting 7/13/21 11:00 a.m. – Calendar Invite – (link attached)
IFB 21-006 – Non-Mandatory Pre-Proposal Meeting 6/21/21 11:00 a.m. – Calendar Invite – (link attached)
IFB 21-006 – Hancock Rd Guardrail – Addendum 2
IFB 21-006 – Hancock Rd Guardrail Technical Specs – Addendum 1
IFB 21-006 – Hancock Guardrail Bid Schedule
IFB 21-006 – Hancock Guardrail Plans
IFB 21-006 – Installation of Hancock Road Guardrails – Bid Documents Due: 7/13/2021

IFB 21-007 – SW 50th Street & 182nd Terrace Drainage Improvements – BID OPENING June 15, 2021
IFB 21-007 Notice of Recommended Award
IFB 21-007 Bid Tabulation
IFB 21-007 SW 50th Street & 182nd Terrace Drainage Improvements Bid Opening Link (6/15/2021)
IFB 21-007 03 SW 50 182 Terr D.I. Q&A Addendum 1
IFB 21-007 03 SW 50 182 Terr D.I. Cost Estimate
IFB 21-007 03 SW 50 182 Terr D.I. – Survey
IFB 21-007 03 SW 50 182 Terr D.I. – Soil Borings
IFB 21-007 03 SW 50 182 Terr D.I. – Soil Borings2
IFB 21-007 03 SW 50 182 Terr D.I. – Sand Cement Rip-Rap Headwall
IFB 21-007 01 SW 50 182 Terr D.I.- PLANS
IFB 21-007 00 SW 50 182 Terr Drainage Improvement Bid Docs
IFB 21-007 00 Bid Schedule

RFQ 21-102 – Town Hall Council Chambers System – Quote Due 5/10/2021
Mandatory Site Visit – April 21, 2021 @ 2p.m. SWR Town Hall Council Chambers, 13400 Griffin Road
RFQ 21-102 Council Chamber Cameras Specification 041221

RFQ 21-101 – Town Hall Exterior Painting – QUOTE DUE 3/25/2021
RFQ 21-101 Quote for Southwest Ranches TH Exterior Painting (2)

RFP 21-005 – Website Design Services – Bid Opening 05/28/2021
RFP 21-005 Notice of Recommended Award
RFP 21-005 Selection Committee Meeting Notice Amendment
RFP 21-005 Selection Committee Meeting Notice 6/23/21
RFP 21-005 Bid Tabulations Verified
RFP 21-005 ADDENDUM Calendar Link UPDATE from Bid Opening May 28 to June 1, 2021
RFP 21-005 Website Design Services Bid Opening Teams Meeting – 5/28/21
RFP 21-005 Addendum 1 Questions & Answers
RFP 21-005 Website Design Services FINAL 04122021

IFB 21-002 – Green Meadows Drainage Phase 2
IFB 21-002-Notice of Recommended Award
IFB 21-002 02 Bid Tabulations Verified (002)


IFB 21-002 GREEN MEADOWS II Addendum 3 ADDITIVE ALT-BID
IFB 21-002 GREEN MEADOWS II Addendum 2 BASE-BID
IFB 21-002 GREEN MEADOWS II Addendum 1
IFB 21-002 19-2035-Green Meadows for Construction -17X11 Set
IFB 21-002 Green Meadows Drainage Phase 2 revised 2.9.21 DS
IFB 21-002 Green Meadows Drainage Phase 2 Timetable

IFB 21-001 – Dykes Road Slip Lining
Pre-Bid Meeting Video:


IFB 20-001-Notice of Recommended Award
IFB 21-001 – Bid Opening Attendees
IFB 21-001 Dykes Road Slip Lining – Bid Tabulation
IFB 21-001 Virtual Procurement Meeting procedures
IFB 21-001 DYKES ROAD SLIP LINING Addendum 2
IFB 21-001 DYKES ROAD SLIP LINING Addendum 1
IFB 21-001 DYKES ROAD SLIP LINING Pre Bid Conference
IFB 21-001 DYKES ROAD SLIP LINING
IFB 21-001 Plans for Drainage Slip Lining – Dykes Road
IFB-21-001-DemandStar-Ebidding-Instructions-For-Businesses

 

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2020 PROCUREMENTS

RFP 20-014 – Transient Non-Community Water System (TNWS) Equipment Maintenance & Water Monitoring and Treatment
RFP 20-014 – Notice of Recommended Award
RFP 20-014 – Zoom Instructions Bid Opening 08-26-20
RFP 20-014 – TNWS EQUIPMENT MAINTENANCE & WATER MONITORING AND TREATMENT
RFP 20-014 – DemandStar Ebidding Instructions For Businesses
RFP 20-014 – Zoom Instructions 080720

IFB 20-013 – FIRE STATION GENERATOR WITH DRAWINGS AND SOCIAL DISTANCING – DUE DATE – SEPTEMBER 18, 2020
IFB 20-013-Notice of Recommended Award
IFB 20-012 Virtual Bid Opening – DemandStar MP4
IFB 20-013 Tabulation Sheet – DemandStar
IFB 20-013 – Amendment 1 Questions and Answers
IFB 20-013 – 4337-160-R-SWR-HMGP-Agreement
IFB 20-013 – Public Notice Announcement (NEW BID OPENING DATE)
IFB 20-013 – FIRE STATION GENERATOR WITH DRAWINGS AND SOCIAL DISTANCING 8.10.20
IFB 20-013 Zoom Instructions

RFP 20-008 Town-Wide Right of Way Maintenance Services – Previous Contract
(Audio CD of Pre-Bid Meeting is available at no charge at Town Hall Front Desk – File is too large to post)
RFP 20-008 Town Wide Right of Way Maintenance – Notice of Recommended Award
RFP 20-008 Town Right of Way Maintenance – SC Scoring Tabulation and Sign-in Sheet
RFP 20-008 Town-Wide Right of Way Maintenance –  1st SC Meeting Notice – February 4, 2020
RFP 20-008 Town-Wide Right of Way Maintenance – New Numbered Map
RFP 20-008 Right of Way Maintenance Services – Addendum 2-Zone-C44
RFP 20-008 Right of Way Maintenance Services – Questions and Answers-January 14, 2020
RFP 20-008 Right of Way Maintenance Services – Page 59 Clarification – Addendum 1
RFP 20-008 Pre-bid Sign In Sheet
RFP 20-008 Town-Wide Right of Way Maintenance – Plans
RFP 20-008 Town-Wide Right of Way Maintenance Services

RFP 20-007 Town-Wide Parks and Property Maintenance Services – Previous Contract
(Audio CD of Pre-Bid Meeting is available at no charge at Town Hall Front Desk – File is too large to post)
RFP 20-007 Parks and Property Maintenance Services – Notice of Recommended Award
RFP 20-007 Parks and Property Maintenance Services – SC Scoring Tabulation and Sign-in Sheet.
RFP 20-007 – 1st SC Meeting Notice – February 4, 2020
RFP 20-007 Parks and Property Maintenance Services – Questions and Answers-January 22, 2020 – Addendum 2
RFP 20-007 Parks and Property Maintenance Services – New Numbered Map
RFP 20-007 Town-Wide Parks and Property Maintenance Services – Questions and Answers-January 14, 2020 – Addendum 1
RFP 20-007 Town-Wide Parks and Property Maintenance Services Pre-bid Sign In Sheet
RFP 20-007 Parks and Property Maintenance Services – Plans
RFP 20-007 Parks and Property Maintenance Services

RFP 20-006 Town-Wide Irrigation Maintenance Services – Previous Contract
(Audio CD of Pre-Bid Meeting is available at no charge at Town Hall Front Desk – File is too large to post)

RFP 20-006 Town-Wide Irrigation Maintenance Services -Notice of Recommended Award

RFP 20-006 Town-Wide Irrigation Maintenance Services – SC Scoring Tabulation and Sign-in Sheet
RFP 20-006 – 1st SC Meeting Notice – February 4, 2020
RFP 20-006 Town-Wide Irrigation Maintenance Services – New Numbered Map
RFP 20-006 Irrigation Maintenance Services – Questions and Answers-January 14, 2020
RFP 20-006 Irrigation Maintenance Services – Page 44 Clarification – Addendum 1
RFP 20-006 Town-Wide Irrigation Maintenance Services – Pre-bid Sign In Sheet
RFP 20-006 Town-Wide Irrigation Maintenance Services – Plans
RFP 20-006 Town-Wide Irrigation Maintenance Services

RFP 20-005 Town-Wide Facility Maintenance Services – Previous Contract
(Audio CD of Pre-Bid Meeting is available at no charge at Town Hall Front Desk – File is too large to post)
RFP 20-005 Town-Wide Facility Maintenance Services – Notice of Recommended Award
RFP 20-005 Town-Wide Facility Maintenance Services – Bid Tabulations and Bid Opening Sign-in-Sheet
RFP 20-005 – 1st SC Meeting Notice – February 4, 2020
RFP 20-005 Facilities Maintenance Services – New Numbered Map
RFP 20-005 Facilities Maintenance Services – Questions & Answers- Addendum 3
RFP 20-005 Facilities Maintenance Services-Page 42 Clarification -Addendum 2
RFP 20-005 Facilities Maintenance Services-Pgs 37-38 Clarification -Addendum 1
RFP 20-005 Town-Wide Facility Maintenance Services – Pre-Bid Sign In Sheet
RFP 20-005 Town-Wide Facility Maintenance Services – Plans
RFP 20-005 Facilities Maintenance Services

IFB 20-004 Green Meadows Drainage Mitigation – DUE DATE: APRIL 3, 2020
IFB 20-004-Notice of Recommended Award
IFB 20-004 Virtual Bid Opening – DemandStar MP4

IFB 20-004 Tabulation Sheet – DemandStar
IFB 20-004 – 02 Green MDM Addendum 2 Ebid
IFB 20-004 – 02 Green MDM Addendum 1

IFB 20-004 – 00 Green MDM – Complete EBID Packet as per Demandstar
IFB-20-004 – DemandStar-Ebidding Instructions For Businesses

RFB 20-003 Lease and Development of Vacant Land
RFB 20-003 Lease and Development of Vacant Land
RFB 20-003 Lease and Development of Vacant Land – Attachment 1
RFB 20-003 Lease and Development of Vacant Land – Attachment 2
RFB 20-003 Lease and Development of Vacant Land – Attachment 2 Exhibit B

IFB 20-002 – Roadway Resurfacing Project: Transportation and Surface Drainage and Ongoing Rehabilitation Program
IFB 20-002 – Notice of Recommended Award
IFB 20-002 – Bid Tabulations and Bid Opening Sign-in-Sheet
IFB-20-002 – Roadway Resurfacing Project: Transportation and Surface Drainage and Ongoing Rehabilitation Program
IFB 20-002 – Addendum 1

RFP 20-001 Fire Assessment Study
RFP 20-001 Notice of Recommended Award
RFP 20-001 Fire Assessment Study – Bid Tabulations and Selection Committee Sign-In Sheet
RFP 20-001 – 1st SC Meeting Notice – January 22, 2020
RFP 20-001 Questions and Answers-01/10/2020
RFP 20-001 Questions and Answers-01/07/2020
RFP 20-001 Fire Assessment Study

2019 PROCUREMENTS

RLI 19-005 A Continuing Contract for Professional Engineering Services
RLI 19-005 – Notice of Recommended Award
RLI 19-005 – Ranking and Scoring Sheet
RLI 19-005 – 1st SC Meeting – Public Notice Announcement
RLI 19-005 – Bid Tabulations
RLI 19-005 – Addendum 2
RLI 19-005 – Addendum 1
RLI 19-005 – A Continuing Contract for Professional Engineering Services

RLI 19-004 Continuing Contract for Professional Surveying Services
RLI 19-004 Bid Tabulations and Bid Opening Sign-In-Sheet
RLI 19-004-Notice of Recommended Award
RLI 19-004 – Ranking and Scoring Sheet
RLI 19-004 – 1st SC Meeting – Public Notice Announcement
RLI 19-004 – Bid Tabulations and Bid Opening Sign-In-Sheet
RLI 19-004 – Addendum 2
RLI 19-004 – Addendum 1
RLI 19-004 – Continuing Contract for Professional Surveying Services

RFP 19-003 External Audit Services
RFP 19-003 – Notice of Recommended Award
RFP 19-003 – SC Scoring Tabulation and Sign-in Sheet
RFP 19-003 – Bid Tabulations and Bid Opening Sign-In-Sheet
RFP 19-003 – Addendum 2
RFP 19-003 – Addendum 1
RFP 19-003 – External Audit Services

IFB 19-002 Southwest Ranches Drainage Project
IFB 19-002 – Notice of Recommended Award
IFB 19-002 – Bid Tabulations and Bid Opening Sign-In-Sheet
IFB 19-002 – Addendum 3
IFB 19-002 – Addendum 2
IFB 19-002 – Pre-Bid Sign-In-Sheet
IFB 19-002 – Addendum 1
IFB 19-002 – SW Ranches Drainage Project-Final

IFB 19-001 – Frontier Trails Park
IFB 19-001 – Frontier Trails Park
IFB 19-001 – Addendum 1

IFB 19-001 – Pre-Bid Sign-In-Sheet
IFB 19-001 – Bid Tabulations and Bid Opening Sign-in-Sheet
IFB 19-001 – Notice of Recommended Award

2018 PROCUREMENTS

IFB 18-005 – Continuing Contract for Roadway Repairs and Traffic Signs Maintenance
IFB 18-005 – Pre-Bid Sign-In-Sheet
IFB 18-005-Notice of Recommended Award
IFB 18-005 – Bid Tabulations & Bid Opening Sign-in Sheet
IFB 18-005 – Addendum 2
IFB 18-005 – Addendum 1
IFB 18-005 – Continuing Contract for Roadway Repairs and Traffic Signs Maintenance

IFB 18-004 – Continuing Contract for Installation, Testing, and Repair of Fire Protection Water Wells
IFB 18-004 – Continuing Contract for Installation, Testing, and Repair of Fire Protection Water Wells
IFB 18-004 – Addendum 1
IFB 18-004 – Pre-Bid Sign-In-Sheet
IFB 18-004 – Bid Tabulations & Bid Opening Sign-in Sheet
IFB 18-004 – Notice of Recommended Award

IFB 18-003 – Dykes Road Drainage and Water Quality Project
IFB 18-003 – Addendum 2
IFB 18-003 – Addendum 1
IFB 18-003 – Dykes Road Drainage and Water Quality Project
IFB 18-003 – Pre-Bid Sign-In-Sheet
IFB 18-003 – Bid Tabulations & Bid Opening Sign-in Sheet
IFB 18-003 – Notice of Recommended Award

RFP 18-002 – Building Plan Review and Inspection Services
RFP 18-002 – Building Plan Review and Inspection Services

RFP 18-002 – Building Plan Review and Inspection Services – Addendum 1
RFP 18-002 – Building Plan Review and Inspection Services – Addendum 2
RFP 18-002 – Building Plan Review and Inspection Services – Addendum 3
RFP 18-002 – Building Plan Review and Inspection Services – Addendum 4
RFP 18-002 – Building Plan Review and Inspection Services Pre-Proposal Sign In Sheet
RFP 18-002 – Building Plan Review and Inspection Services -Bid Opening Sign In Sheet
RFP 18-002 Selection Committee Meeting Sign In Sheet – March 14 2018
RFP 18-002 Selection Committee Meeting Sign In Sheet March 21 2018
RFP 18-002 – Combined Scoring Sheet
RFP 18-002 – Notice of Recommended Award

IFB 18-001 DYKES ROAD DRAINAGE AND WATER QUALITY PROJECT – REBID
IFB 18-001 Dykes Road Drainage and Water Quality Project – Rebid
IFB 18-001 – Addendum 1
IFB 18-001 Pre-Bid Sign-In-Sheet
IFB 18-001 Bid Tabulations & Bid Opening Sign-in Sheet

IFB 18-001-Notice of Canceled Award

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2017 PROCUREMENTS

IFB 17-002 Transportation Surface Drainage Ongoing Rehabilitation
IFB 17-002-Transportation Surface Drainage Ongoing Rehabilitation
IFB 17-002-Addendum 1-Revised Bid Schedule Drawings (TSDOR)
IFB 17-002-Addendum 2-Q&A & Add Alternate 3 (TSDOR)
IFB 17-002-Bid Opening – Bid Tabulations & Sign-in sheet
IFB 17-002-Notice of Recommended Award

RFP 17-003-Solid Waste, Recyclables, and Bulk Waste Collection and Disposal with Attachments – *DEADLINE HAS BEEN EXTENDED TO 4:00 pm., FRIDAY, APRIL 7th
RFP 17-003-Solid Waste, Recyclables, and Bulk Waste Collection and Disposal
RFP 17-003-Solid Waste, Recyclables, and Bulk Waste Collection and Disposal Attachment A
RFP 17-003-Solid Waste, Recyclables, and Bulk Waste Collection and Disposal Attachment B
RFP 17-003-Solid Waste, Recyclables, and Bulk Waste Collection and Disposal Attachment C
RFP 17-003-Price Form
RFP 17-003-Addendum 1-Solid Waste, Recyclables, and Bulk Waste Collection and Disposal
RFP 17-003-Solid Waste, Recyclables, and Bulk Collection and Disposal-revised pursuant to Addendum 1
RFP 17-003-Price Form-revised pursuant to Addendum 1
RFP-17-003-March 2, 2017 sign In sheet for Mandatory Pre-Proposal Meeting
RFP 17-003-Addendum 2-Solid Waste, Recyclables, and Bulk Waste Collection and Disposal
RFP 17-003-Addendum 3-Solid Waste, Recyclables, and Bulk Waste Collection and Disposal
RFP-17-003 – Proposal Tab & Sign In Sheet
RFP 17-003-Selection Committee Meeting Sign-in Sheet and Proposal <a
RFP-17-003-Notice of Recommended Award

IFB 17-004 Country Estates Ballfield
IFB 17-004-Country Estates Ballfield
IFB-17-004-Addendum 1- Q&A & Revised Bid Schedule-Add Alternate 1
IFB-17-004 Bid Opening – Bid Tabulations & Sign-in sheet
IFB 17-004-Notice of Recommended Award

IFB 17-005 SOUTHWEST 54TH PLACE AND SOUTHWEST 195TH TERRACE DRAINAGE IMPROVEMENTS
IFB 17-005 Southwest 54th Place and Southwest 195th Terrace Drainage Improvements
17-005 Pre-Bid Sign In Sheet
Addendum 1-Southwest 54th Place and Southwest 195th Terrace Drainage Improvements
IFB 17-005 – Bid Tabulations & Bid Opening Sign-In Sheet
IFB 17-005-Notice of Recommendation to Award

IFB 17-006 STIRLING ROAD GUARDRAILS INSTALLATION PROJECT
*DEADLINE HAS BEEN EXTENDED TO 11:00 A.M.,THURSDAY, SEPTEMBER 21, 2017
IFB 17-006 Stirling Road Guardrails Installation Project
IFB 17-006 – Pre-Bid Meeting Sign-In Sheet
Addendum 1-Q&A and deadline extension
Addendum 2-Q&A
Bid Tabulations & Bid Opening Sign-in Sheet
IFB 17-006-Notice of Recommendation to Award

IFB 17-007 Dykes Road Drainage and Water Quality Project – *REVISED BID OPENING DATE 11:00 AM, TUESDAY, SEPTEMBER 5, 2017
IFB 17-007 – Dykes Road Drainage and Water Quality Project
Addendum 1-Horizontal Control Plan
Addendum 2 -Revised bid-opening date: Tuesday, September 5, 2017
Pre-Bid Meeting Sign-In Sheet
Addendum 3-Revised plans to include new Disposal and Containment Plan
IFB 17-007 Bid Tabulations & Bid Opening Sign-in Sheet
IFB 17-007-Notice of Canceled Award

 

 

Please be advised that under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone at (954) 434-0008, or in writing at 13400 Griffin Road, Southwest Ranches, FL 33330.

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