Council - Administrator - Financial Administrator - Town Clerk
Department Heads - Legal Advisors

Town Administrator

Christopher J. Russo
Phone: (954) 434-0008
Fax : (954) 434-1490
Email: crusso@swranches.org
Address:
6589 SW 160 Avenue
Southwest Ranches, FL 33331

 
The position of the Town Administrator, as provided for in the Town Charter's Section 3.01, is the Chief Administrative officer of the Town and is responsible to the Town Council for the administration of all Town affairs.

Some of Mr. Russo's duties as Town Administrator include the following:

• Attend all Council meetings and have the right to take part in discussion, but not the right to vote
• Ensure that all laws, provisions of the Charter, and acts of Council, subject to enforcement or administration by himself or his officers, subject to his direction and supervision, are faithfully executed
• Prepare such other reports as the Council may require concerning the operations of Town departments, offices, boards and agencies
• Execute, with the Mayor, contracts, deeds, and other documents on behalf of the Town, as authorized by the Council
• Perform other duties as are specified in the Charter or as may be required by the Council

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The Assistant Town Administrator assists the Town Administrator in all facets of Town administration, exercises administrative direction over several Town functions and departments, is responsible for managing special projects at the direction of the Town Administrator, and may function in the capacity of Town Administrator in the event of absence, vacancy, or as directed.

Specific duties of this position include:

• Provides administrative direction to Town functions and departments as assigned by the Town Administrator.
• Manages special projects at the direction of and as assigned by the Town Administrator.
• Prepares reports for the Town Council, for the Town Administrator, and as directed concerning functions and special projects under his/her charge.
• Provides management and oversight to various aspects of the Town’s budget process; prepares financial projections in conjunction with the Financial Administrator.
• Chairs Administrative committees and meetings, as directed. Meets with citizen groups, community organizations, and interested entities concerning Town capital improvement matters and administration issues. Monitors various Town agreements and grants.
• Responds to citizen inquiries, concerns, and complaints; provides information, resolution, or direction accordingly.
• Maintains current knowledge of trends and developments in municipal administration for application to programs, projects and functions under his/her charge.
• Makes recommendations regarding personnel matters, reviews performance reports prepared by staff. Develops goals and objectives for assigned departments. Develops policies and procedures for assigned departments and assists in implementing Town Council policy directives.
• Functions in the capacity of Town Administrator in the event of absence, vacancy or as directed.
• Identifies and/or recommends cost control measures in the delivery of all services and functions under his/her charge.
• Attends meetings and conferences; attends Town Council and staff meetings as required; may represent the Town to the public as directed or required. Performs other duties as assigned.

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Assistant to the Town Administrator

Cheryl Williams
Phone: (954) 343-7476
Fax : (954) 434-1490
Email: cwilliams@swranches.org
Address:
6589 SW 160 Avenue
Southwest Ranches, FL 33331

The Assistant to the Town Administrator provides secretarial, record keeping and administrative support work that assists the Town Administrator in discharging the duties of the office and managing the daily clerical, scheduling, record keeping and administrative support work of the Office of the Town Administrator. This position provides these same functions for the Town Council as needed.

Specific duties of this position include:

• Types documents, correspondence, memoranda, contracts, and other papers from handwritten notes, dictation, verbal instruction, or transcription utilizing word processing equipment, desktop publishing, and spreadsheet software as appropriate.
• Prioritizes, channels, and facilitates communication from Town Council, Department Heads, and staff through the Town Administrator's office. Attends staff meetings; prepares and distributes notes on meetings as required; performs pre and follow-up work as appropriate to include scheduling and logistics.
• Greets and screens visitors and callers, making referrals to appropriate personnel or personally resolving the matter. Provides basic and specific information to telephone and in-person inquiries. Answers the telephone, waits on the general public, and provides information related to department and/or Town policies and procedures, makes appointments and announces callers.
• Assists in assembling and preparing data, photographs, charts, maps and other related materials as required by the Town Administrator. Assists the Town Administrator on such administrative support matters as organization procedures and the general administration of the Town Administrator's office.
• Composes correspondence and memoranda independently. Initiates and maintaines a variety of files and records. Briefs Town Administrator and Assistant Town Administrator on current activities in the office and the Town. Researches, compiles, and analyzes data for special projects and various reports as directed.
• Prioritizes, distributes and processes incoming and outgoing mail for the Town Administrator. Coordinates travel arrangements for the Town Administrator. Maintains appointment schedule and makes commitments for the Town Administrator. Notifies staff of directives of the Town Administrator and maintains appropriate files.
• Works in conjunction with and supports the Town Administrator and Assistant Town Administrator as necessary. Types, proof reads and processes a variety of documents including general correspondence, forms, memos, statistical charts and specialized documents from drafts, notes, verbal instruction or dictated tapes using a typewriter or word processing or computer equipment. Reviews documents for accuracy, completion and conformance to established procedures.